Minimum data model

Minimum data model is the imperative data in a message that we need to receive to be able to process it properly. These data are defined per message type. You might send more information than required, but the mentioned values have to be in the messages.

In some cases, deviation from even the minimum data model might be possible. Feel free to contact us if you have doubts, questions or concerns over our minimum data model.

Below we list the minimum data per message type relevant for our incoming supplier messages. Besides, please take note of the following generic rules:

  • The unit of measure in the messages has to be the same as the one you received in the order
  • The item numbers have to be equal to the ones we sent you in the order
  • Every order may result in only 1 order response, though you may send a new (changed) order response before you have sent us the despatch note.
  • A single order and order response can be realized in several deliveries. Every delivery has to have its own despatch note.
  • Each delivery has to result in a corresponding single invoice. You are not allowed to send consolidated invoices!
  • The invoice that you send via EDI is a legal document and has to follow local and EU regulations and must contain all legally required information.

ORDER RESPONSE

Header:

  • Your VIP registration number (if applicable)
  • Order response number
  • Message date
  • Bunzl order number
  • Buyer ID (GLN code of the Bunzl company)
  • Supplier ID (your VAT number)
  • Delivery location ID (GLN for Bunzl warehouse, name/address details for direct delivery)
  • Currency

Detail:

  • Supplier item number
  • Bunzl item number
  • Unit of measure (UN-ECE coded)
  • Size (if applicable)*
  • Color (if applicable)*
  • Ordered quantity
  • Confirmed quantity
  • Net unit price
  • Promised delivery date
  • Bunzl order number
  • Original order line number

DISPATCH ADVICE

Header:

  • Your VIP registration number (if applicable)
  • Depatch note number
  • Message date
  • Planned delivery date
  • Bunzl order number
  • Buyer ID (GLN code of the Bunzl company)
  • Supplier ID (your VAT number)
  • Delivery location ID (GLN for Bunzl warehouse, name/address details for direct delivery)

Detail:

  • Supplier item number
  • Bunzl item number
  • Unit of measure (UN-ECE coded)
  • Size (if applicable)*
  • Color (if applicable)*
  • Delivered quantity

INVOICE

Header:

  • Your VIP registration number¬†(if applicable)
  • Invoice number
  • Depatch note number
  • Message date
  • Planned delivery date
  • Bunzl order number
  • Buyer ID (GLN code of the Bunzl company)
  • Supplier ID (your VAT number)
  • Delivery location ID (GLN for Bunzl warehouse, name/address details for direct delivery)
  • Currency
  • Allowance (coded)
  • Allowance amount
  • Charge (coded)
  • Charge amount
  • Total invoice amount excluding VAT
  • Total VAT amount
  • Total payable amount

Detail:

  • Supplier item number
  • Bunzl item number
  • Unit of measure (UN-ECE coded)
  • Size (if applicable)*
  • Color (if applicable)*
  • Invoiced quantity
  • Net unit price
  • VAT percentage

* If you think you need to use colour or size variant for an item, you need to liaise over this with us. Especially with the VIP solution, variants with identical item ID’s can only be used with special configuration and therefore permission from our side.